A fax confirmation (transmission report) is strong evidence that your fax was sent and accepted by the receiving machine at a certain number, date and time. It is not automatic proof that a person read it, or of exactly what was on every page, unless the report includes a page image. Courts and agencies often accept it as evidence of sending; some rules treat fax or electronic service as complete when sent, unless you learn it did not arrive. Keep the report together with a copy of what you sent. SendFaxFast emails a report with an image of page 1. This is general information, not legal advice.
At a glance
| What it shows | Date, time, receiving number, pages, result (OK / failed) |
| What it doesn't | That someone read it; usually not the full content |
| Best paper trail | Report + full copy of what you sent + any reply |
| SendFaxFast report | Time, number, pages and an image of page 1, by email |
| If it failed | Automatic retry on busy; full refund if it can't be delivered |
What the report actually proves
When a fax goes through, the receiving machine or server answers and accepts the pages. Your report records that handshake: the number dialed, date and time, page count and result. That makes it good evidence that the document reached the recipient's fax line. It does not prove that the paper came out of a printer, that the right person saw it, or that it was not lost in an inbox.
How courts and agencies tend to treat it
Rules vary, but many follow a similar logic: sending by an agreed electronic method counts once you send it, as long as you don't learn it failed. For example, under the US Federal Rules of Civil Procedure, service by other electronic means the person agreed to in writing is “complete upon filing or sending, but is not effective if the filer or sender learns that it did not reach the person to be served” (FRCP Rule 5(b)(2)(E)). State courts, tax agencies and other bodies have their own rules, so always check the instructions you were given.
The IRS, CRA and ATO accept faxes only for certain forms and at specific numbers. Our guides for the IRS, the CRA and the ATO explain how to find the right one.
How to build a strong paper trail
- Use the number from an official source: the letter, form or agency website. A report showing the wrong number proves nothing useful.
- Add a cover sheet with your name, reference number and page count, so the content is identifiable.
- Save the exact file you sent and the report in the same folder.
- Follow up for anything important: call and ask them to confirm receipt, and note the date, time and name.
- Check the result line. If it says failed or busy, you have not sent it. See What to do when a fax fails.
Pricing
| Pages | Price (USD) |
|---|---|
| 1–5 pages | $2.89 |
| 6–20 pages | $3.99 |
| 21–40 pages | $5.69 |
| 41–100 pages | from $7.18 |
Prices in USD. One-time payment. No subscription required.
Frequently asked questions
Is a fax confirmation legal proof of delivery?
It is good evidence that the fax was transmitted to that number at that time. Whether it counts as delivery depends on the rules that apply. Many treat it as sent unless you learn it did not arrive. It does not prove someone read it.
Does the confirmation show what I sent?
Usually only the page count. The SendFaxFast report also includes an image of page 1. Keep a copy of the full document you sent.
What if the report says OK but they say they never got it?
Send them the report and a copy of the document, ask where faxes to that number go, and resend if needed. For deadlines, use the official number and keep all records.
Do I get a confirmation with SendFaxFast?
Yes. You get an email report with time, number, pages and an image of page 1. If the fax can't be delivered, you get a full refund.